How to Write a Recommendation Letter for Promotion – With Writing Guide 2023

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    Anjit.V.S founder of Infig Content Hub is a writer and an academic documentation expert. Over the years, he has written documents for thousands of students and hundreds of businesses and individuals worldwide.

    Table of Contents

    Are you being asked to write a recommendation letter for someone’s promotion, but not quite sure where to start? Look no further! Our comprehensive guide will help you through each step of the process and help you deliver a compelling recommendation letter for promotion. In this blog post, we’ll cover all aspects of  a recommendation letter for promotion from what to include, how to structure your recommendations, and insider tips on how to make it stand out. So buckle up and get ready – your employee’s future success is just around the corner with our writing guide!


    Let’s Get Started!

    What is a Recommendation Letter for Promotion? Why is it Important?

    A recommendation letter for promotion can be invaluable in helping an individual move up the ladder within their organization. A well-crafted letter can be the key to landing a new job or promotion.

    Questions You Should Answer Before Writing a Recommendation Letter for Promotion

    What is the purpose?

    The purpose of a recommendation letter is to provide assurance that the person being recommended is qualified to be successful in the new position. Writing a recommendation letter should be done with integrity and respect for both the individual being recommended and your relationship with them.

    How do you know what information to include in a recommendation letter?

    The key ingredients are honest praise and objective claims that backs up your reasons for recommending someone for promotion. The following questions can help you come up with specific information to include:  What accomplishments have this person brought to their previous jobs?  What leadership qualities have they shown?  What contributions have they made in areas such as team building, productivity, or innovation?  

    What are the strengths of the applicant? Why do you believe that the applicant would be successful in the position if they are being promoted to it?

    Briefly explain the qualifications and abilities of the applicant which makes them a perfect fit for the position.

    What do Admission Officers Look for in LORs?

    Admission officers are always looking for letters of recommendation that can vouch for an individual’s capabilities and qualities. To write a letter of recommendation that will shine, it is important to understand what admission officers are looking for. First and foremost, admission officers want letters of recommendation that are genuine and heartfelt. The writer should have a personal connection with the person being recommended and should be able to communicate this information in the letter. Additionally, Admission officers want letters of recommendation that detail the individual’s skills and abilities in specific areas. 

    How Long Your LOR Should Be?

    Word Limit

    150 - 300 words

    Font Size

    10 - 13 is recommended

    Font color


    Font Family

    Use standard fonts like Calibri, Ariel, Times New Roman, Georgia, etc.

    Recommendation Letter for Promotion Sample

    To whom it may concern,

    My name is Denzel Johnson, the -XYZ- at -XYZ- company, -XYZ-. I have had the pleasure of working with Mr. Harry Lewis for a period of -XYZ- and highly recommend him to being promoted to the position of -XYZ- at -XYZ- Company, -XYZ-. I have been associated with him from the very moment he joined the firm as an Intern. I was his XYZ- and I supervised his work and found him a conscientious and hardworking individual. 

    Harry has demonstrated a high degree of creativity and insight into the company’s operations. He was very adept at proposing innovative ideas and strategies for -XYZ-, which had an immediate and measurable impact on our organization’s overall performance. He has proven himself time after time while working on various operational tasks and delivering important projects efficiently. He is well versed in different tools, processes, and standards that are critical for any team to complete complex tasks within tight deadlines. He leads by example and takes every responsibility very seriously without fail.

    I found Harry open to suggestions, eager to learn and willing to assist others. He also proved himself a valuable member of our team by coordinating efforts among his colleagues which resulted in tangible outcomes for the company. I believe that Harry’s skill set along with his enthusiasm make him an ideal candidate for the position of -XYZ-. More importantly, I have seen first-hand what a promising potential he has if given the proper opportunities and the right resources.

    The professional excellence exhibited by Mr. Harry Lewis coupled with his natural knack for working collaboratively makes me confident that he will be not just an asset but rather thrive in the -XYZ- position at our company if given the opportunity. I strongly recommend him out of confidence that he will make significant positive contributions in this position to our company. Thank You for your time and consideration.


    Denzel Johnson

    Designation of the recommender

    Guidelines for Using Samples

    Make sure you pay attention when you read a sample recommendation letter for promotion

    Here are some things to consider:

    Write Your Recommendation Letter for Promotion in 6 steps?

    Writing a promotion justification letter can seem daunting, but with the right approach, it’s manageable. Here are the six steps:

    recommendation letter for promotion

    Step 1: Start by putting yourself in the recipient's shoes.

    In order to be persuasive, your letter needs to capture the reasons why they should promote your applicant. Ask yourself what qualities and skills you believe would make the applicant a good fit for the position being requested and lay those out in the letter.

    Step 2: Be concise.

    Your recommendation letter shouldn’t be long winded, rambling on about everything and nothing at all. Keep your argument focused and to the point.

    Step 3: Use relevant examples.

    When writing about the applicant’s skills or experience, use examples that relate to the position being sought. This will demonstrate that they’re actually qualified for the position and make their case even stronger.

    Step 4: Conclusion:

    Provide the applicant with the recommender’s approval for promotion after summarizing everything written in the letter 

    Step 5: Proofread:

    Even if you’ve carefully crafted every word of your recommendation letter, there may be mistakes that need correcting. Remember to go back over it several times to make sure it reads effectively and sounds sincere.

    Step 6

    The letter of recommendation should be submitted with the rest of the application materials.

    Who Is Eligible to Write LORs?

    Employers and people who are associated with the applicant in their workplace environment are eligible to write an employee recommendation for promotion.

    Final Checklist

    Here’s a final checklist to ensure your letter of recommendation is as strong as possible:

    Do's and Don't in Your Recommendation Letter for Promotion


    -Be concise and to the point.

    -Focus on what the individual can bring to the organization in their desired position.

    -Include evidence of the individual’s qualifications.


    -Use vague or flowery language.

    -Write too many words where one will do.

    -Post ramblings that don’t add anything substantive to your letter.

    Tips for Writing

    When writing a recommendation letter for promotion, keep these tips in mind:

    1. Get to know your applicant. 
    2. Personalize your letter accordingly
    3. Be concise but informative.. 
    4. Follow HR guidelines closely when writing letters of recommendation for promotion 


    After reading this blog, I hope you have received a good foundation on which to start drafting your recommendation letter for promotion. Follow the tips provided and use the writing guide as a reference when crafting your letter. Thanks for taking the time to read our blog post – we hope it helps you write the best promotion justification letter for your friend or colleague!