How to Write a Compelling Character Reference Letter – With Writing Guide 2023

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    Anjit.V.S founder of Infig Content Hub is a writer and an academic documentation expert. Over the years, he has written documents for thousands of students and hundreds of businesses and individuals worldwide.

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    Are you struggling to write a character letter of recommendation that truly captures the essence of the person you’re recommending? Are you unsure where to start or what key elements to include in your writing? Look no further, because we have all the tips and tricks you need to create a compelling and effective character recommendation letter. Whether it’s for a job application, scholarship application, or any other situation requiring such a letter, our comprehensive writing guide will equip you with the tools you need to highlight the best qualities of your subject and make them shine. Let’s dive into creating an engaging character recommendation letter that stands out from the rest!

    What is a Character Reference Letter? Why is it Important?

    A character reference letter is one of the most effective tools you can use to secure a job or internship. It communicates to the hiring authority your sincerity and interest in the person for whom you are recommending, and it shows that you have done your research.

    Questions You Should Answer before Writing a Character Reference Letter

    Before you write a letter of recommendation for a character, answer these questions:

    What specific qualities and skills do you believe the applicant possess that would make them an excellent candidate?

    Define the qualities or skills of the applicant which would prove that they are an ideal candidate for the position or institution. 

    Why do you feel this person would be a perfect fit for the recipient of your letter?

    Explain the factors that make the applicant worthy of being a candidate for whoever is recipient of the letter.

    What is your relationship status with the applicant and how they might benefit from this letter?

    Try to establish your connection with the applicant and explain their abilities and character based on specific examples and how they would benefit from this opportunity.

    Have you had any opportunity to observe or work with the individual in question?

    If you had any instances of working with the applicant or seeing his work, explain it briefly.

    What Do Higher Authorities Look for in a Character Reference Letter?

    Here is what Admissions Officers look for when reviewing character recommendations:


    The recommendation should have an impact on the decision maker – it should be convincing enough to sway them in your favor. This means that the letter should be well-organized, easy to read, and highlight key points that appeal to the decision maker.


    The recommendation letter must be believable – the writer must exhibit qualities that make them trustworthy and credible. This includes writing with a clear voice and demonstrating a familiarity with the subject matter. It is also important to list any relevant experience or qualifications that would support their claims.


    Recommending someone can feel like an intimate gesture – it’s important that the letter feels personal and sincere. The writer should display characteristics that make them likable and relatable, such as sincerity and passion.

    How Long Your Character Reference Letter Should Be?

    Word Limit

    200 - 350 words

    Font Size

    10 - 13 is recommended

    Font color


    Font Family

    Use standard fonts like Calibri, Ariel, Times New Roman, Georgia, etc.

    Character Reference Letter Sample

    To whomever it may concern,


    It is with pride and satisfaction that I am recommending Mr./Mrs. -XYZ-, for the position of -XYZ- at the -XYZ- company. As the -XYZ- of the -XYZ- company, I have known him/her for -XYZ- years as he worked here as the -XYZ-. I have been associated with him from the time he joined the company as an -XYZ-. I was his -XYZ- and I supervised his work and found him a conscientious and hardworking individual.


    Mr./Mrs. -XYZ- has always been diligent and focused on his/her work, and consistently exceeded expectations. He/she is a highly organized, detail oriented person, and who can handle multiple tasks at once easily. His/her technical knowledge of the field is remarkable. With no prior formal experience or training, he/she quickly learned the ropes in our company and led initiatives like the -XYZ, -XYZ- and -XYZ- projects that yielded positive results for all involved parties. Additionally, He/she was very adept at solving customer requests as well as addressing employee feedback to ensure everyone’s satisfaction. His/her interpersonal skills were excellent and he/she had the knack of dealing tactfully with difficult situations.


    -XYZ- has a naturally proactive attitude which makes him/her well suited for delivering results in managing a team or any other challenge that might arise during problem-solving cases related to -XYZ-. He/she provided support for everyone on the team and often took on greater responsibilities as a leader. With admirable dedication, he/she consistently completed tasks within allotted timelines while taking time out for professional development opportunities that have helped him/her hone his/her knowledge-base further cementing his/her employment worthiness.


    Overall, I believe that Mr./Mrs.-XYZ- possesses an excellent combination of both personal and professional qualities that make her/him a suitable candidate for any position offered at the -XYZ- Company.  It has been my privilege working with Mr./Mrs.-XYZ-, and I have no doubt that he/she will prove himself/herself similarly a valuable asset if given the same opportunity within your firm.



    Name of the recommender

    Designation of the recommender

    Guideline for Using Character Recommendation Letter Samples

    Make sure you pay attention when you read a sample Character recommendation letter.

    Here are some things to consider:

    Write Your Character Recommendation Letter in 6 steps?

    Below are six steps that will ensure your Character recommendation letter is persuasive and compelling: 

    1. Before beginning the LOR,

    identify the applicant’s qualifications or designations and personal interests.
    Consider the applicant’s qualifications or designations and interests when structuring the letter of recommendation.

    1. Before beginning the LOR,

    identify the applicant’s qualifications or designations and personal interests.
    Consider the applicant’s qualifications or designations and interests when structuring the letter of recommendation.

    2. Introduction

    Provide a brief description of the professional relationship between the recommender and applicant and how long they’ve known them for.

    3. Second paragraph

    With evidence from the recommender’s designation, describe the applicant’s qualities and skills. Make sure your reasoning is clear and honest, back it up with appropriate evidence from both personal experience and reliable sources.

    4. Third paragraph

    Describe the applicant’s abilities and traits through the projects, internships, or workshops that he/she has participated in. Be concise.

    5. Conclusion

    Provide the applicant with the recommender’s positive approval for enrollment in the desired position after summarizing everything written in the letter.


    The letter of recommendation should be submitted with the rest of the materials for the desired position.

    Who Is Eligible to Write a Character Reference Letter?

    Professors, Employers and people who are associated with the applicant in academia or a work environment are mainly eligible to write a Character Recommendation Letter.

    Final Checklist

    Here’s a final checklist of question to ensure your letter of recommendation of Character is as strong as possible:

    Do's and Don't in Your Character Recommendation Letter

    character reference letter 1


    – Target the person’s position or field of work 

    – Be personal and enthusiastic about your applicant


    – Use formal language or clichés in your letter 

    – State negative qualities about the person (outside of their abilities)

    Tips for Writing a Character Letter of recommendation

    If you want to write a character recommendation letter for someone, here are some tips to help:

    1. Describe the applicant’s strengths and characteristic traits using specific examples.
    2. Understand the role. Know what kind of character the person should embody for the part they’ve been offered.
    3. Be personal and concise. Your letter should be concise and descriptive, laying out why this individual would be an excellent fit for the part and how their qualities would shine through on-screen. 
    4. Emphasize the positives. The most persuasive letters always stress all of the positive qualities that this individual has – even if those qualities aren’t necessarily applicable to the role being offered. 


    Building a strong character recommendation letter can be a daunting task, but with our writing guide 2023 it is easy to pull it off. By following our guidelines, you will have written a letter that reads like it was professionally drafted and helps your reader make an informed decision about who to recommend for a position or academic opportunity. So what are you waiting for? Start writing today!