How to Write a Letter of Recommendation for Job – With Writing Guide 2023

Get in Touch

    Share this article

    Related Services

    Recent Posts

    Anjit.V.S founder of Infig Content Hub is a writer and an academic documentation expert. Over the years, he has written documents for thousands of students and hundreds of businesses and individuals worldwide.

    Table of Contents

    Are you feeling stuck when it comes to writing a letter of recommendation for job? Whether you’re an employer or a colleague, crafting a compelling letter of recommendation can be overwhelming. But fear not! In this blog post, we’ll provide you with the ultimate writing guide for creating a stand-out job recommendation letter in 2023. From understanding the purpose of the letter to tips on format and tone, our comprehensive guide will help you write an exceptional recommendation that will boost your candidate’s chances of landing that dream job. 

    So Let’s get started!

    What is Letter of Recommendation for Job? Why is it Important?

    Letter of recommendation for Job is a powerful tool that can help you secure a new job. A good job reference letter will help you stand out from the competition, and can lead to a new job or fresh opportunities.

    Questions You Should Answer Before Writing a Recommendation Letter for Job

    What is the professional relationship between the recommender and applicant?

    Define the relationship between the recommender and the applicant in the beginning of the letter itself.

    What are the strengths of the applicant? Why do you believe that the applicant would succeed in that position?

    Briefly explain the qualifications and abilities of the applicant which makes them a perfect fit for the position in question.

    Do these claims have any instances to prove that the applicant is an ideal candidate for the position?

    Provide detailed instances to demonstrate that the applicant is worthy enough to be in that position.

    Does the applicant have any experience overcoming challenges during their studies or work?

    Indicate what challenges the applicant has faced during their studies or work, and how they overcame the situation.

    These questions will help you write a letter of recommendation that highlights the applicant’s strengths and prepares them for success in their future professional endeavors.

    What do Admission Officers look for in a Job Recommendation Letter?

    Admission officers would be looking to see if the applicant fits the role for the position they are applying for. Make sure that your letter reflects how well they’d fit into the company and what abilities and skills they would bring to the table.

    How Long Your LOR for Job Should Be?

    Word Limit

    300 - 500 words

    Font Size

    10 - 13 is recommended

    Font color


    Font Family

    Use standard fonts like Calibri, Ariel, Times New Roman, Georgia, etc.

    Job Recommendation Letter Sample

    To whom it may concern,


    My name is Manushi Vaibhav, the HR Manager at -XYZ- company, ______________ (place). I have had the fortune of working with Sonal Negi for a period of __________ years and highly recommend her for the position of  _________________at ABC- Company, ________________ (place). I have been associated with her from the very moment she joined the firm as the Business Analyst Trainee. In a span of __________ years, she was promoted to the position of the company’s Business Development Manager, which was a testament to her leadership abilities.


    On a personal level, Sonal was highly reliable and an always available resource for all team members across the division. She has a natural knack for understanding complex situations and finding solutions that are in the best interests of our company. She encouraged collaboration between teams which led to successful completion of many large projects within tight deadlines, further attesting to her problem solving skills as well as organizational abilities. Along with technical knowledge, she displayed strong interpersonal communication skills with clients and colleagues alike making her one of the top leaders in our organization.


    What stands out most about Sonal  work ethics is her passion for driving results through creativity and innovation while maintaining high standards of integrity in all areas of work  from ____________ to ___________. With her vast knowledge base in ____________, she has actively contributed in making important decisions that have resulted in improved operational efficiency as well as increased profitability throughout my tenure at -XYZ-.


    In conclusion, I firmly believe that her success has been built on hard work, determination and intelligence traits which will make her a competent individual for the position of ______________ at ABC company. Therefore, I would like to wholeheartedly recommend Sonal for consideration for this position at your esteemed organization without hesitation or reservation. Thank you for your time and consideration.



    Manushi Vaibhav

    HR Manager

    Guidelines for Using Samples

    Make sure you pay attention when you read a recommendation letter sample for job.

    Here are some things to consider:

    Write your Job Reference Letter in 6 Steps

    job recommendation letter

    Step 1: Get to Know the Person

    When writing a job recommendation letter, it’s important to get to know the person who you’re recommending. Spend time getting to know their career goals and what makes them unique. This will help you build rapport and write about them in a positive light.

    Step 2: Start with Professional Appreciation

    First of all, express your appreciation for the individual. This will show that you respect them and are looking out for their best interests.

    Step 3: Introduce the Candidate

    Next, introduce the candidate to the reader of your letter. Include their name, title, and role at the company. This will help set expectations and make sure everyone knows who is being talked about.

    Step 4: Explain Why They Are Qualified for the Position

    Talk about why the candidate is perfect for this position. Share why they have similar qualities or skills as what is required for the position. Be specific and quantify your points so there is no doubt about why this individual would be a good fit for the job.

    Step 5: Conclusion

    Provide the applicant with the recommender’s approval for applying for the position after summarizing everything written in the letter.

    Step 6

    The letter of recommendation should be submitted with the rest of the application materials.

    Who Is Eligible to Write a Letter of Recommendation for Job?

    Professors, Employers, and people who are associated with the applicant in academia or a work environment are mainly eligible to write a Job Reference Letter.

    Final Checklist

    Here’s a final checklist to ensure your Job Reference Letter is as strong as possible:

    Do's and Don't in Your LOR for Job

    Let’s look at a few specific dos and don’ts for writing a standout Job Reference Letter:


    • Keep it brief. An ideal length for a Job Reference Letter is between one and two pages.
    • Focus on the positive. What are this person’s strengths? What makes them unique?
    • Use concrete examples to illustrate your point.


    • Try to avoid false information.
    • Try to avoid writing a Job Reference Letter from family members or friends.

    Tips for Writing a Recommendation Letter for Job

    1. Tailor your letter specifically to the company you are recommending. Make sure to highlight the strengths of the person you are recommending and why they would be a good fit for the position. 
    2. Be honest and detailed in your recommendation letter. Try to give examples of how the applicant has helped the recommender or how their skills would be beneficial in this particular role. 
    3. Stay positive and professional throughout your letter. Avoid giving any negative references or divulging embarrassing personal information about the applicant.
    4. Follow up after writing your letter by sending a thank-you note to the company and/or individual who gave you permission to submit it. This will show that you took their advice seriously and are grateful for their support in getting you into a new role.


    When seeking a new position, it is always important to have excellent references. A recommendation letter can help you gain an edge on the competition, and with our writing guide, you will be able to write one that is both compelling and insightful.

    By following these guidelines, you will ensure that your letter stands out from the rest. Good luck!