Crafting the Perfect MBA Recommendation Letter – With Writing Guide 2023

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    Anjit.V.S founder of Infig Content Hub is a writer and an academic documentation expert. Over the years, he has written documents for thousands of students and hundreds of businesses and individuals worldwide.

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    Are you in the process of applying to MBA programs and searching for the perfect letter of recommendation? Crafting a compelling recommendation can make all the difference, highlighting your strengths and setting you apart from other applicants. But where do you even begin? With so much at stake, it’s crucial to understand what makes an excellent letter and how to ensure your recommenders are equipped to help you succeed. In this post, we’ll explore some essential guidelines for crafting a standout MBA recommendation letter that will impress admissions officers and propel you towards success. 

    So Let’s get Started!

    What is an MBA Recommendation Letter? Why is it Important?

    An MBA recommendation letter is a document that is written by someone who can attest to the applicant’s character and qualifications. MBA recommendation letters are normally submitted along with your MBA application. Recommendation letters are mainly written by employers, colleagues, clients or professors.

    Questions You Should Answer Before Writing an MBA Recommendation Letter

    In order to write a strong and effective MBA recommendation letter, you should first answer the following questions:

    What is the professional relationship between the recommender and applicant?

    Define the relationship between the recommender and the applicant in the beginning of the letter itself

    What are the strengths of the applicant? Why do you believe that the applicant would be successful in an MBA program?

    Briefly explain the qualifications and abilities of the applicant which makes them a perfect fit for an MBA program. 

    Do these claims have any instances to prove that the applicant is an ideal candidate for an MBA program

    Provide detailed instance to demonstrate that the applicant is passionate in pursuing an MBA program

    Does the applicant have any experience overcoming challenges during their studies or work?

    Indicate what challenges the applicant has faced during their studies or work, and how they overcame the situation.

    These questions will help you write a letter of recommendation that highlights the applicant’s strengths and prepares them for success in their future academic endeavors.

    What Do Admissions Officers Look for in an LOR?

    mba recommendation letter

    While your recommenders will have their own unique perspectives, there are a few key qualities that all successful LORs should have. Here are some things admissions officers look for in an MBA letter of recommendation:


    Admissions officers want to see that the recommender knows the applicant well and can speak to their specific skills and accomplishments. Generic letters that could be written about any candidate won’t be as impactful as those that include concrete examples of your strengths.

    Evidence of leadership potential

    Leadership is one of the key qualities admissions committees look for in MBA applicants. The LOR should highlight instances where the applicant took initiative and demonstrated leadership qualities such as strategic thinking, problem-solving, or motivation.

    A positive attitude

    The recommender should paint a picture of the applicant as a positive, upbeat person who is a pleasure to work with. Admissions committees want students who will add energy and enthusiasm to the classroom environment – so make sure your LOR reflects that!

    How Long Your LOR Should Be?

    Word Limit

    300 - 500 words

    Font Size

    10 - 13 is recommended

    Font color


    Font Family

    Use standard fonts like Calibri, Ariel, Times New Roman, Georgia, etc.

    MBA Recommendation Letter Samples

    To whomever it may concern,

    My name is Ritesh Agnihotri the HR Manager at ___________ company, ________ (place). I have had the pleasure of working with Ms. Durga Kapoor for a period of _______ years and highly recommend her for the MBA program in ___________ at XYZ University, __________ (place). I have been associated with her from the very moment she joined the firm as the HR Executive.  In a span of _________ years, he/she was promoted to the position of the company’s Recruiting Officer, which was a testament to her leadership abilities.

    Ms. Durga has been an invaluable addition to our team, thanks to her extensive knowledge and experience in the Human Resource industry. Known for their sharp intellect, analytical thinking skills, problem-solving aptitude, exceptional communication skills, and remarkable creativity, he/she has come up with ground breaking ideas to solve complex business problems. They are also acknowledged as a notable figure when it comes to key topics like –topic 1, topic 2 and topics 3 within the organization. Moreover, Ms. Durga’s respected leadership style serves as an inspiration for staff members and encourages them to be more productive. Her eagerness to take on any new challenges further confirms their broad competency makes them a well-rounded professional.

    Throughout my experience of working with her, I noticed that Ms. Durga was able to catch on quickly to concepts and juggle multiple tasks at once. They have also been able to capitalize on industry trends, put theoretical models into practice, and make sure clients are satisfied – all essential traits for the MBA program at XYZ. She is an articulate communicator who is respected by both peers and seniors alike for her enthusiasm to take on challenging projects and deliver quality results within tight deadlines. Additionally, Ms. Durga has been proactive when it comes to activities outside of work, being involved in volunteering work such as at XXX and AAA  where she dedicates their time to teaching youths about potential career paths.

    The professional excellence exhibited by Ms. Durga coupled with her natural knack for working collaboratively makes me confident that she will be not just an asset but rather thrive at XYZ University’s MBA program if given the opportunity. I strongly recommend her out of confidence that she will make significant positive contributions within your student community. If you need any further information about Durga please do not hesitate to contact me directly at mob: xxxxxxxxxx or Ritesh@

    Ritesh Agnihotri,
    HR Manager,

    _____ Company,

    _____ (place)

    Guidelines for Using Samples

    Make sure you pay attention when you read a sample MBA recommendation letter.

    Here are some things to consider:

    Write a Letter of Recommendation for MBA in 6 steps?

    1. Before beginning the LOR, identify the applicant’s qualifications and personal interests.Consider the applicant’s academic qualifications and interests when structuring the letter of recommendation.
    1. Introduction – Provide a brief description of the professional relationship between the recommender and applicant. State for how long the recommender has known the applicant.
    1. Second Paragraph – With evidence from the recommender’s point of designation, describe the applicant’s qualities and skills.
    1. Third Paragraph – Describe the applicant’s abilities and traits through the projects, internships, or workshops that he/she has participated in.
    1. Conclusion – Provide the applicant with the recommender’s approval for enrollment in the course after summarizing everything written in the letter
    1. The letter of recommendation should be submitted with the rest of the application materials.

    Who Should Write MBA Recommendation Letter?

    Professors, Employers and people who are associated with the applicant in academia or a work environment are mainly eligible to write an MBA Recommendation Letter.

    Do's and Don't in Your MBA Recommendation Letter

    Let’s look at a few specific dos and don’ts for writing a standout letter of recommendation for MBA programs:


    • Keep it brief. An ideal length for an MBA recommendation letter is between one and two pages.
    • Focus on the positive. What are this person’s strengths? How have they overcome challenges in the past? What makes them unique?
    • Use concrete examples to illustrate your point. This will make your letter more convincing and memorable.


    • Try to avoid false information
    • Try to avoid writing Recommendation Letters for an MBA program from family members or friends

    Tips for Writing Recommendation Letter for MBA Program

    When writing an MBA recommendation letter, keep these tips in mind:

    1. Describe the applicant’s strengths using specific examples.
    2. Identify the qualities that make the applicant a good fit for the MBA program.
    3. Consider the applicant’s intellectual ability and potential instead of their grades and test scores.
    4. Conclude the LOR by giving a positive approval for the applicant’s enrollment in the program. Thank the admissions committee for their consideration.

    Final Checklist for LOR for MBA

    Here’s a final checklist to ensure your letter of recommendation is as strong as possible:

    • Did I provide the address?
    • Have I stated the purpose of the recommendation letter?
    • Have I established the relationship between the recommender and applicant
    • Have I stated the key details that make the applicant worthy enough for an admission for an MBA program
    • Have I followed the University guidelines for an MBA recommendation letter
    • Have I followed the format correctly?


    Building a strong recommendation letter for an MBA candidate is essential to secure an admission ticket. This guide provides outlines and tips on how to write the perfect letter, based on your unique relationship with the applicant. From highlighting their strengths to debunking common myths, this guide has everything you need to craft a powerful recommendation letter that will set your applicant apart from the pack. So go ahead and start writing those letters!